IACF eBooklet - Manual / Resource - Page 13
Terms & Conditions
8. Right of entry
The Organiser and the Owner and those authorised by them
respectively have the right to enter the Fair Venue and Pitch at
any time to carry out inspections, execute works, repairs and
alterations and for all other purposes. No compensation will
be payable for damage, loss or inconvenience caused by the
reasonable exercise of this power.
11.2) In the event that the Organisers or the Authorities shall
require a vehicle to be removed by the Police then Exhibitors
are deemed to consent to the same and the Organiser shall
accept no responsibility for any damage, fines or charges
thereby caused or incurred.
11.3) Empty boxes, packing and storage crates may not be
stored at the Fair Venue if this is against Authority regulations.
9. Admission to the Fair and Ticket Arrangements
9.1) The Organiser reserves the right to refuse to admit
or to expel from the Fair Venue any person at any time
notwithstanding that person’s possession of a valid ticket and
the Organiser will not be obliged to refund any Charges paid.
9.2) Each pitch entitles entry for 2 exhibitors and one vehicle.
9.3) Receipt of payment and confirmation of booking is not
acknowledged (unless requested) until you receive your ticket
10-12 days before the Fair opening date but only if the Charges
have been paid in full. Each vehicle pass will admit 2 people
travelling in that vehicle. If you travel separately you must advise
the office in advance. For late bookings and where some or all
of the Charges remain unpaid documentation will be retained
and can be claimed at the gate upon payment of any balance
due in cash as the case may be. If documents do not arrive or
are incorrect, do not delay, please call the Organiser’s office.
9.4) The Organiser will not issue duplicate documents under
any circumstances even if lost or delayed in the post. An
Exhibitor who does not receive documentation must telephone
to confirm the booking and will be required to pay the Charges
again in full upon arrival at the Fair. Following the Fair the
Exhibitor whose documents have been delayed must submit
to the Organiser both sets of tickets and request a refund. A
refund will then be issued in the Organiser’s sole discretion.
12. Conduct of Exhibitors
12.1) The Exhibitor must conduct itself in such a manner as
shall not in the view of the Organiser cause disturbance to
any other Exhibitor, any visitor or the Organiser and shall not
create any disturbance, loud noise or obstruction or behave
in a way which in the view of the Organiser is unnecessary or
unacceptable.
12.2) Any person who does not comply with these requirements shall be liable at the discretion of the Organiser to be
removed from the Fair Venue and refused re-admission during
the period of the Fair.
12.3) Exhibitors must adhere to speed restrictions and traffic
controls at all times.
10. Gangways/aisles
10.1) It is the responsibility of the Exhibitor to ensure that
gangways adjacent to its Pitch are kept free from obstruction
during the whole of the time the Fair Venue is open for the
purposes of the Fair and so far as practicable during the setting
up and dismantling of the Fair. IACF is not liable for damage
to any stock that is left outside the parameter of an exhibitors
pitch.
10.2) The Organiser reserves the right to remove obstructions to
the gangways and aisles and no compensation will be payable
for damage, loss or inconvenience caused by the reasonable
exercise of this power. In cases of serious or persistent breach,
the Organiser may also exclude the Exhibitor or terminate the
Exhibitor’s Contract.
10.3) Exhibitors are responsible for the safety of anyone who is
on their stand and in the area of their stock.
11. Delivery and removal of sale goods, displays
and fittings
11.1) Prior to the opening date the Organiser will notify
Exhibitors of the times prior to the opening time and following
the closure of the Fair when goods for sale or display may
be received at the Fair Venue or removed from it. Only those
entrances and exits specified by the Organiser may be utilised.
Exhibitors must accept as final the ruling of the Organiser with
regard to the short and long term parking of delivery and other
vehicles.
e: enquiries@iacf.co.uk
13. Risk and insurance
13.1) Each Exhibitor attends the Fair entirely at their own risk.
13.2) The Exhibitor is responsible for and shall indemnify the
Organiser in respect of all claims (whether arising from personal
injury or damage to property or otherwise) arising in connection
with the erection or dismantling of the Exhibitor’s Pitch and
anything permitted, omitted or done thereon or there from
during the period of the Fair or during the construction and
dismantling period. IACF has a limited liability of £250 so we
advise exhibitors to arrange their own insurance.
13.3) The Organiser will take such precautions as it may
consider appropriate for the proper running of the Fair but will
not at any time be responsible for the loss of, or damage to, or
safety of any Pitch, sale goods or displays or other Property
of an Exhibitor, or any other person under any circumstances.
13.4) The Exhibitor shall do nothing to jeopardise the current
insurance policy or policies of the Fair Venue or the agreement
between the Organiser and the Owner regarding the use of the
Fair Venue and the Exhibitor shall in all cases comply with any
requirements of the Fire Officer or other Authorities concerned.
14. Dangerous materials, appliances and electrical
equipment
No naked lights, oil lamps or temporary gas or electrical fittings
may be used at the Fair Venue in the selling area and only
British Standard approved appliances for use in caravans may
be used therein. The Organiser reserves the right to confiscate
any appliances it considers to be a danger or potential danger
and any appliances so confiscated will only be returned to the
Exhibitor upon departure from the Fair. All electrical equipment
should be PAT tested.
15. Catering/entertaining
Other than in respect of a Pitch designated for the provision
of food, all articles for human consumption whether for eating,
drinking or smoking (other than for personal consumption by an
Exhibitor) within the Fair Venue or which are dispensed or given
away must be obtained from official caterers.
www.iacf.co.uk
t: +44 (0)1636 702326
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