IACF eBooklet - Manual / Resource - Page 14
Terms & Conditions
16. Rubbish
In the general interests of the Fair, Exhibitors must ensure their
Pitches are at all times kept clean and free from rubbish to
the satisfaction of the Organiser. Exhibitors may be liable for
additional costs if they leave electrical items or an excessive
amount of rubbish on their pitch.
17. Failure of services
Where the supply of services is interrupted for reasons outside
the Organiser’s reasonable control, the Organiser shall not incur
any liability to an Exhibitor for any losses, costs or damage if any
such services shall wholly or partially fail or cease to be available
nor shall the Exhibitor be entitled to any rebate or allowance in
respect of the Charges due or paid under the Contract.
18. The Pitches
18.1) An indoor Pitch (which may be referred to in the booking
form as a ‘table’) will be provided with:
(a) 1.83 metres x 0.76 metres table - no chairs at Newark; 6ft x
2ft 6in at all other fairs.
(b) access to power points and overhead lights (unless
otherwise stated);
(c) extra tables may be available for hire on site on the payment
of a hire charge for £5.00 inclusive of VAT.
18.2) A furniture Pitch shall consist of approximately 13 square
metres of marked out space (unless otherwise stated) but no
tables or chairs are provided.
18.3) An outside Pitch shall consist of an area no smaller than
8 metres x 4 metres (7 metres x 6 metres at Runway Monday)
which shall not only accommodate the Exhibitor but also the
Exhibitor’s vehicle or vehicles. Should an Exhibitor’s vehicle not
fit within the Pitch space then the Exhibitor must pay for the
necessary number of pitches if available or remove the vehicle.
18.4) A Marquee Pitch will be of varying sizes from 6.10 metres
to 61 metres x 12.20 metres depending on the size contracted.
Security is the responsibility of the Exhibitor.
19. Removal by Exhibitors
19.1) Exhibitors are responsible for the complete removal from
the Fair Venue of all sale goods displays and other materials
together with all waste and rubbish in accordance with the
directions of the Organiser. Should any Exhibitor fail to remove
any of the foregoing within the time stipulated by the Organiser
then the Organiser shall be entitled but not obliged to remove
and dispose of all such items without liability to the Exhibitor
who shall be liable to indemnify the Organiser in respect of all
costs and expenses thereby suffered or incurred.
19.2) The Organiser reserves the right to specify the time at
which individual Pitches shall be cleared.
19.3) Notwithstanding instructions issued specifically for the
closure of the Fair, security of sale or display goods, Pitch
furniture and all property of Exhibitors at all times including
during the dismantling period is wholly the responsibility of the
Exhibitor and the Organiser will not be responsible for any loss
or damage suffered or incurred.
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20. Indemnity by Exhibitors
The Exhibitor shall indemnify the Organiser from and against
all actions, expenses, costs, charges or claims which the
Organiser or any of its contractors may become liable for in
consequence of damage or injury to any person or property
occasioned by or arising out of the act, default or negligence of
the Exhibitor or any other person or persons under its direction.
21. Exclusion from the Fair and termination of Contract
Upon the Organiser exercising any right hereunder to exclude
the Exhibitor from the Fair or upon termination of the Contract
howsoever arising, the Organiser shall be entitled to enter a
Contract with some other person to occupy the Pitch.
22. Invalidity governing laws etc
22.1) The Contract shall be governed by and constructed in
accordance with the laws of England.
22.2) No failure or delay by any person in exercising any
right, power or privilege under these terms and conditions
shall operate as a waiver thereof nor shall any single or partial
exercise by any person of any right , power or privilege preclude
any further exercise thereof or the exercise of any other right,
power or privilege.
23. Grievance procedure
It is inevitable from time to time problems do arise and it is
the Exhibitors’ responsibility to bring these to the Organiser’s
attention in early course so that matters can be investigated
contemporaneously and dealt with appropriately.
23.1) The Exhibitor should immediately report any complaint to
the Organiser by attending at the Organiser’s office at the Fair
Venue.
23.2) If the Exhibitor feels that any problem has not been
satisfactorily resolved at the Fair Venue then the Exhibitor should
expeditiously write to the Managing Director or the Organiser
setting out clearly and precisely the matter complained of
whereupon it will be investigated and dealt with appropriately.
24. Sale of particular items
IACF reserve the right to ask an exhibitor to remove any items
from their stand that are not acceptable or that may cause
offence.
25. VAT
All pitch prices are inclusive of VAT at 20%.
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